Recently in our Software Development team, we’ve been working hard on a new integration between MYOB Advanced and Zapier, a web based automation workflow tool.
Zapier is a tool that allows you to connect over 1000 different applications via their APIs
The integration we’ve built allows data to be exported (Triggered) from Advanced to many other systems, from Email Marketing Tools, CRM, Survey Tools etc… the list is almost endless. Coming soon will be the ability to import data (Actions) into MYOB Advanced.
If you would like to find out more about this or any other integrations we have built, please get in contact with us.
Recently in our Software Development team, we’ve been working hard on a new integration to Devfinitiv, a web based Payroll, Rostering and Time Capture system.
Definitiv is a local company who have build an excellent product.
The integration we’ve built allows integration between their system and Exo Job Costing synchronising Jobs and Time Entries. Super simple but very effective.
If you would like to find out more about this or any other integrations we have built, please get in contact with us.
There are hundreds of different types of business management software applications on the market, and it can be difficult to determine which is right for your particular business. These software programs can be divided into two main categories: 1) dedicated standalone software (software with a single purpose like accounting or CRM etc.); and 2) single integrated business management software (aka ERP software, which integrates all of, or the majority of, the functions covered by various standalone software solutions).
Here we will discuss the benefits and drawbacks of each option and how they can be applied to your business.
The struggle of multiple standalone software packages. Image Credit
Dedicated standalone software applications are those that are designed to address a specific single aspect of business operations, such as accounting, human resources, customer relationship management (CRM) etc. Each application is dedicated to just one area of your business, so it delivers focused, highly detailed reports about that segment. A variety of specific functions allow you to manipulate the data as needed to obtain the information you are looking for. Because these programs focus on a specific department, it is easy to find the data you need without having to sift through information from other areas or struggle with reports that don’t tell you exactly what you need to know. Standalone software often offers more in depth reporting capabilities and advanced functions than you would find in an integrated ERP solution.
However, standalone software programs do have their drawbacks. They are designed to be used on their own and often do not integrate well with other standalone software products. This can make it difficult to compare and correlate data across different departments (for example comparing invoicing to accounts paid, or checking the status of orders against client communication in the CRM), as you may need to export data to another software program or to Excel to manipulate and align data from various sources yourself. Not only is this time consuming but it also leaves a wide-open gap for human error.
With a single business management solution, the data for all of the departments within your business is all stored in one program. The different integrated aspects, add-ons and plugins of the program are all designed to work together seamlessly, so it is easy to generate reports and comparisons that encompass the entire workings of your organisation. The data in the reports is automatically generated in a way that is easy to understand and gives a full overview of the state of the business at a particular point in time or over a specified time period. Employees from various departments can access information from other departments without the need for complicated conversions and data manipulation.
The main drawback of using a single business management solution is that the reporting and functionality in each area of the software does not go into as much detail as with a standalone software program. However, it’s equally important to note that the functions and reporting features offered in integrated software generally tend to be satisfactory to meet the day-to-day needs of the majority of businesses, and those advanced functions found in standalone software would likely go unused for most if not all of the year.
For a business with a heavy focus on a specific area, like sales or finance, a dedicated standalone software application will provide the detail necessary for that specific department. On the other hand, a business with a more general outlook will appreciate the simplicity and ease of use that a single business management solution provides. The majority of businesses fall into this second category, so single business management solutions offer them the functions and reports they need without weighing them down with too many extraneous functions.
At Horizon Business Systems we offer MYOB Exo and MYOB Advanced software, which is one of the leading integrated business management solutions used by Australian companies. MYOB can incorporate many functions, including finance, payroll, customer relationship management, point of sale, job costing and many others. We can also custom develop additional add-ons for MYOB Exo to integrate any other departments or functions required by your business that are not covered in the current software range. Get in touch with us today to find out more.
We know that growing companies need business management software that can be adapted to the way you do business, rather than the other way around. So keep in mind Goldilocks and the three bears product offerings as ERP’s can simply be viewed as too hot (big), too cold (small)… and look for one that’s “just right” for you!
Don’t always think that the biggest (and most expensive) will always be the best for you. As a growing business, you need to make every dollar in the investment in your ERP system count. Often the large-scale ERP’s are an over-investment in the time, money and needs of your business and an under-investment in the system’s flexibility to actually fit your business.
Many large-scale ERP software solutions discourage or refuse to alter programming to allow customisation to fit your business, so you could find that your very expensive solution does not work with how your company actually does business. It’s also worth noting that large scale ERP’s are not as quick to adapt to new technologies (think mobile/social trends) as mid sized versions. This is simply because large corporations/government entities that use the “big system ERPs” are rarely the type to be at the forefront of changing technologies as their own internal processes are more regimented.
However it IS well worth obtaining your ERP product from an established organisation so that you can be assured that the product will continue to be developed and supported, or that the company won’t just one day ‘disappear’ into a puff of smoke (or cloud!).
So are we back to basic software then? Well, no – you are most likely reading this as you’ve reached the end of the capabilities of a smaller ‘off the shelf’ version which have not been designed to fit the needs of a growing company or provide for the complexities of mid to large sized enterprises. You would also be aware that customisation of smaller products is not worth the investment as there will still be gaps in the product’s capabilities and reporting.
Therefore, what is the solution if:
As an ERP software solution, MYOB EXO offers the security of a well known software provider that is a world leader with continued product development and an established network of implementation and support through it’s partners. However, as a mid to large sized product offering, MYOB EXO is still flexible enough to adapt to new market trends (mobile / social etc) and is customisable to suit individual business processes and needs.
MYOB EXO the perfect solution.
One of the best parts about MYOB EXO is that you can add functionality with plug-ins as your business changes and grows. Each module within the software has a different task – whether it’s payroll, invoicing, tracking customer relationships, managing stock levels, etc. The software is modulative so you only pay for what you need.
For more information and to see MYOB EXO in action, contact Horizon Business Systems today.
When a business is just starting out, using several different programs to manage business function isn’t a big deal. As a business expands, however, the costs to both time and efficiency can begin to add up. Effective business management software helps businesses address their scaling growth and operations by keeping things simple.
Let’s look at 5 ways companies can benefit from an investment in a business management system.
With a modern, high quality business management system, companies are able to access everything they need to know about their business easily and efficiently. With just a few clicks, they’re able to easily navigate from one screen to another, moving from accounting to CRM with ease, and more importantly, integrating these processes (more on this to come!).
When you’re new to the business world, you can often find free cloud-based programs that will meet your needs. As your business expands, however, finding an all-inclusive (and free) solution becomes considerably more difficult. Many programs are free up to a point, but then require you to pay if you’re invoicing, selling or generating more than a certain number of reports. Each individual piece of software may be reasonable, but paying for them all together can be much more expensive than one comprehensive solution.
And of course, to be a successful entrepreneur, you need to count costs not just in terms of dollars, but in terms of personnel hours spent on any project. If having multiple pieces of software causes your employees to take longer to complete tasks, then you start to lose productivity dollars. This can become especially problematic when information must be transferred from one program to another, taking up valuable staffing time (and costing you even more).
Every time you take information from one platform to another, you introduce the possibility of errors. You either have to tolerate those errors or you have to spend even more labour on checking for them. With a comprehensive business management solution, you put in information once; the software does the rest. For many businesses, this type of automation and simplicity greatly reduces the chance for errors.
The best business management systems allow you to access them anywhere. Harnessing the power of the cloud, 21st century business management platforms make sure that executives and salespeople alike have access to the parts of the system they need — no matter where they are. At the same time, great systems let your IT team make sure that no one has access to more than they need, matching access to responsibilities and confirming that information stays as secure as needed.
There are a variety of great business management systems on the market, including MYOB EXO. The system comes with a variety of modules that meet the needs of most businesses as they scale from single person companies into larger businesses. In the end, the best business management systems also allow for simplified customisation at their core.
When a company invests in a cohesive business management system, they gain the ability to see a complete picture of their operation. They can see which factors, internal and external, are affecting the business and changing how the business operates within the marketplace.
When you have a clear picture of your business’s overall functionality, you can make the necessary adjustments to keep things operating smoothly. This type of simplified management improves productivity, helps to contain costs, and keeps your day-to-day operations as simple as possible. When you are using half a dozen different programs to manage your enterprise needs, getting that holistic picture is virtually impossible.
Choose a business management system that lets you get that complete picture. That way, your business planning and marketing development can be on-point and useful as you move forward.
Would you like any more information? Contact Horizon to see how we can help your business achieve!
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